The data in the Suceava Genebank Passport are presented in a format based on the multi-crop passport descriptor list as developed first by IPGRI (1997) with further updates.
Passport Descriptors1. Institute code (INSTCODE)
Code of the institute where the accession is maintained. The codes consist of the 3-letter ISO 3166 country code of the country where the institute is located plus number or an acronym as specified in the Institute database that will be made available by FAO. Preliminary codes (i.e. codes not yet incorporated in the FAO Institute database) start with an asterisk followed by a 3-letter ISO 3166 country code and an acronym.
2. Accession number (ACCENUMB)
This number serves as an unique identifier for accessions and is assigned when an accession is entered into the collection. Once assigned, this number should never be reassigned to another accession in the collection. Even if an accession is lost, its assigned number should never be reused. Letters should be used before the number to identify the genebank or national system (e.g. CGN indicates an accession from the genebank at Wageningen, the Netherlands)
3. Collecting number (COLLNUMB)
Original number assigned by the collector(s) of the sample, normally composed of the name or initials of the collector(s) followed by a number. This item is essential for identifying duplicates held in different collections. It should be unique and always accompany subsamples wherever they are sent.
4. Collecting institute code (COLLCODE)
Code of the Institute collecting the sample. If the holding institute has collected the material, the collecting institute code (COLLCODE) should be the same as the holding institute code (INSTCODE).
5. Genus (GENUS)
Genus name for taxon. Initial uppercase letter required.
6. Species (SPECIES)
Specific epithet portion of the scientific name in lowercase letters.
7. Species authority (SPAUTHOR)
The authority for the species name.
8. Subtaxa (SUBTAXA)
Subtaxa can be used to store any additional taxonomic identifier, in latin. Following abbreviations are allowed: 'subsp.' (for subspecies); 'convar.' (for convariety); 'var.' (for variety); 'f.' (for form).
Example: subsp. fuscum
9. Subtaxa authority (SUBTAUTHOR)
The subtaxa authority at the most detailed taxonomic level.
Example: (Waldst. et Kit.) Arc.
10. Common crop name (CROPNAME)
Name of the crop in colloquial language, preferably English.
Example: malting barley
11. Accession name (ACCENAME)
Either a registered or other formal designation given to the accession. First letter uppercase. Multiple names separated with semicolon.
12. Acquisition date (ACQDATE)
Date on which the accession entered the collection as YYYYMMDD. Missing data (MM or DD) should be indicated with hyphens. Leading zeros are required.
13. Country of origin (ORIGCTY)
Name of the country in which the sample was originally collected or derived. Use the ISO 3166 extended codes
14. Location of collecting site (COLLSITE)
Location information below the country level that describes where the accession was collected starting with the most detailed information.
15. Latitude of collecting site (LATITUDE)
Degree (2 digits) minutes (2 digits), and seconds (2 digits) followed by N (North) or S (South). Every missing digit (minutes or seconds) should be indicated with a hyphen. Leading zeros are required
16. Longitude of collecting site (LONGITUDE)
Degree (3 digits), minutes (2 digits), and seconds (2 digits) followed by E (East) or W (West). Every missing digit (minutes or seconds) should be indicated with a hyphen. Leading zeros are required.
17. Elevation of collecting site [masl] (ELEVATION)
Elevation of collecting site expressed in meters above sea level. Negative values allowed.
18. Collecting date of original sample [YYYYMMDD] (COLLDATE)
Collecting date of the sample as YYYYMMDD. Missing data (MM or DD) should be indicated with hyphens. Leading zeros are required.
19. Breeding institute code (BREDCODE)
FAO Institute Code of the institute that has bred the material.
20. Biological status of accession (SAMPSTAT)
The coding scheme proposed can be used at two different levels of detail: using the general codes (in boldface) such as 100, 200, 300, 400 or by using the more specific codes such as 110, 120 etc.
300 Traditional cultivar/landrace
400 Breeding/research material
410 Breeder's line
411 Synthetic population
413 Founder stock/base population
414 Inbred line (parent of hybrid cultivar)
415 Segregating population
420 Mutant/genetic stock
999 Other (Elaborate in REMARKS field)
21. Ancestral data (ANCEST)
Information about either pedigree or other description of ancestral information (i.e. parent variety in case of mutant or selection).
Example: mutation found in Hanna
Example: selection from Irene
Example: cross involving amongst others Hanna and Irene
22. Collecting/acquisition source (COLLSRC)
The coding scheme proposed can be used at two different levels of detail: using the general codes (in boldface) such as 10, 20, 30, 40 or by using the more specific codes such as 11, 12 etc.
10 Wild habitat
15 Aquatic habitat
23 Backyard, kitchen or home garden (urban, peri-urban or rural)
24 Fallow land
26 Farm store
27 Threshing floor
40 Institute, Experimental station, Research organization, Genebank
50 Seed company
60 Weedy, disturbed or ruderal habitat
62 Field margin
23. Donor institute code (DONORCODE)
Code for the donor institute. The codes consist of the 3-letter ISO 3166 country code of the country where the institute is located plus number or an acronym as specified in the Institute database that is available at FAO. Preliminary codes (i.e. codes not yet incorporated in the FAO Institute database) start with an asterisk followed by a 3-letter ISO 3166 country code and an acronym.
24. Donor number (DONORNUMB)
Number assigned to an accession by the donor. Letters should be used before the number to identify the genebank or national system (e.g. IDG indicates an accession that comes from the genebank at Bari, Italy; CGN indicates an accession from the genebank at Wageningen, the Netherlands; PI indicates an accession within the USA system).
25. Other number(s) associated with the accession (OTHERNUMB)
Any other identification (numbers) known to exist in other collections for this accession. Use the following system: INSTCODE:ACCENUMB; INSTCODE:ACCENUMB;... INSTCODE and ACCENUMB follow the standard described above and are separated by a colon. Pairs of INSTCODE and ACCENUMB are separated by a semicolon without space. When the institute is not known, the number should be preceded by a colon.
26. Location of safety duplicates (DUPLSITE)
FAO Institute Code of the institute where a safety duplicate of the accession is maintained. The codes consist of the 3-letter ISO 3166 country code of the country where the institute is located plus a number. Successive codes separated with semicolon
27. Type of germplasm storage (STORAGE)
If germplasm is maintained under different types of storage, multiple choices are allowed (separated by a semicolon). (Refer to FAO/IPGRI Genebank Standards 1994 for details on storage type.)
10 Seed collection
11 Short term
12 Medium term
13 Long term
30 In vitro collection (Slow growth)
40 Cryopreserved collection
99 Other (elaborate in REMARKS field)
28. Remarks (REMARKS)
The remarks field is used to add notes or to elaborate on descriptors with value 99 or 999 (=Other). Prefix remarks with the field name they refer to and a colon. Separate remarks referring to different fields are separated by semicolons without space.
29. Family (FAMILY)
Family name for taxon. Initial uppercase letter required.